Administrative Assistant

H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US. Our mission is simple: A Better Experience. For our team. For our clients.

We are seeking an Administrative Assistant to support our founder, manage outbound relationship workflows, and help us stay close to the most influential people in commercial real estate and architecture.

This role is part administrative assistant, part outreach coordinator, and part podcast manager. You’ll follow (and improve) proven systems to manage lead lists, personalize outbound messages, coordinate podcast guests, prepare proposals and schedule high-leverage calls.

You will work directly with Co-Founder and Partner, Rens Hayes. Your job is to help achieve key business objectives faster and more effectively thanks to your proactive support.
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Responsibilities include, but are not limited to the following:

• Manage segmented HubSpot lead lists, research, and sequences.
• Conduct personalized outreach to new prospects.
• Execute personalized corporate gifting.
• Manage deal pipeline and proposal process.
• Own podcast guest outreach and scheduling.
• Manage website edits and updates.
• Collaborate with the H+O team and outside consultants as required.

The ideal candidate will have the following attributes:

• Highly organized, proactive and detail-oriented.
• Excellent verbal and written communication skills.
• Outgoing, comfortable striking up conversations.
• Enjoys supporting others and creating structure behind the scenes.
• Curious and coachable, with a bias for action.
• Excited to embrace AI.

Bonus points for candidates with prior administrative, proposal management, marketing or sales experience in the AEC industries.

When this role works well:

• Our front-end relationship engine runs without friction.
• Every podcast guests feel valued and excited to collaborate.
• Our outbound gifts, calls and interactions are personal.
• Enables Rens to stay focused on high-value relationships, leading, and building.

Details, Compensation and Benefits:

• This is a full-time, hybrid role in our Boston office.
• Candidates must be located in the Greater Boston area with the ability to commute to the office twice per week.
• Compensation range: $60,000+ per year, commensurate with competencies and experience.
• A transparent bonus program aligned with company performance, paid out quarterly with an opportunity to earn up to 10% of the annual base salary.
• Financial literacy training and open-book financial management.
• Full health insurance: 100% for individual, 50% for family + HRA account.
• Short-term disability, long-term disability, and life insurance.
• 401k with employer match.
• Start at 3 weeks PTO.
• Access to pre-tax public transportation / parking passes.
• Growth opportunities as we scale locally and nationally.

‍What is the ultimate goal of H+O?
To provide a stable, reliable and enjoyable place for the H+O team to work, because peoples families and livelihoods depend on it. We lead with The Great Game of Business, a transparent business environment where everyone understands and has visibility to the company financials. Financial literacy training connects our organizational strategy and daily execution to the financial health of the business.

We’re excited to offer a fast-paced, close-knit environment without a ceiling to your long-term development. Interested applicants should submit a resume, cover letter and desired salary via the link below.

Reach out today!

H+O is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified applicants from diverse backgrounds to apply.