H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US.
Our mission is simple: A Better Experience. For our team. For our clients.
The Role:
We’re looking for an Executive Assistant to be the right hand to our Founder—and a key connector between H+O and the incredible people we work with. This role blends executive support, relationship outreach, and podcast coordination into one high-impact position. You’ll run (and continuously improve) our systems for managing lead lists, crafting personalized outreach, scheduling podcast guests, preparing proposals, and locking in high-value meetings.
You’ll work directly with Co-Founder and Partner, Rens Hayes, helping drive key business goals forward.
What you will be responsible for:
- Keeping Rens’ day on track: calendars, travel, calls, meetings – you’re the air traffic controller.
- Managing and optimizing HubSpot, including research and outreach sequences.
- Crafting and sending thoughtful, personalized outreach to new prospects to build meaningful connections.
- Executing high-touch corporate gifting campaigns that reflect H+O’s unique brand and relationship-first approach.
- Managing the deal pipeline—from proposal prep to follow-up—to keep opportunities moving forward.
- Leading podcast guest coordination: outreach, scheduling, confirmations, and prep.
- Collaborating with the H+O team and outside consultants as required to support strategic priorities.
- Support other areas of the business as needed with a hands-on, proactive approach.
What Success Looks Like in This Role:
- Our relationship-building systems run smoothly and consistently, with no missed follow-ups or loose ends.
- Every podcast guest feels appreciated, prepared, and excited to be part of the experience.
- Outbound communication—whether it’s a gift, call, or message—feels thoughtful, timely, and personal.
- Rens is freed up to focus on leading the firm, building strategic relationships, and driving growth—because you’ve got the details covered.
What Makes You a Great Fit:
- 2+ years of experience:
- Supporting a senior executive or entrepreneur—ideally in a fast-paced, relationship-driven environment.
- Or proposal management, marketing or sales enablement experience in the AEC industries.
- Strong organizational skills with a sharp eye for detail and a love for creating order out of chaos.
- Excellent communication skills—you write clearly, professionally, and know how to tailor your tone for different audiences.
- Tech-savviness—confident using CRMs, scheduling tools, and productivity software (Google Workspace, Microsoft Office, etc.).
- A proactive mindset—you don’t wait to be told what to do; you anticipate, act, and follow through.
- A warm, confident presence and a natural instinct for building and maintaining strong relationships.
- We’d love to have someone full-time, but we’re also open to part-time candidates who can commit at least 25 hours per week.
Why You’ll Love Working Here:
- Be part of a fast-paced, entrepreneurial team where your ideas truly matter. Work remotely, hybrid, or in-office (preferring Greater Boston). Enjoy a front-row seat to exciting projects in real estate, architecture, and engineering.
- Starting salary is $70,000+ for full-time (negotiable based on experience), with part-time pay tailored to your background. Benefit from a transparent quarterly bonus program that can add up to 10% of your base salary.
- Access full individual health coverage (50% for families), plus disability and life insurance for full-time employees. Contribute to a 401(k) with employer matching, start with 3 weeks PTO, and enjoy access to pre-tax public transit passes.
- Full access to H+O University’s training programs to grow personally and professionally.
- Grow alongside a company that’s scaling intentionally and doing meaningful work with industry leaders.
Bonus Points If You Are:
- Outgoing, comfortable striking up conversations.
- Enjoys supporting others and creating structure behind the scenes.
- Curious and coachable, with a bias for action.
- Excited to embrace AI.
- Prior executive assistant, proposal management, marketing or sales enablement experience in the AEC industries.
What is the ultimate goal of H+O?
To provide a stable, reliable and enjoyable place for the H+O team to work, because peoples families and livelihoods depend on it. We lead with The Great Game of Business, a transparent business environment where everyone understands and has visibility to the company financials. Financial literacy training connects our organizational strategy and daily execution to the financial health of the business.
We’re excited to offer a fast-paced, close-knit environment without a ceiling to your long-term development.
Want to explore this awesome opportunity? Apply today!
H+O is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified applicants from diverse backgrounds to apply.
